As outlined in the Minutes above, the following are the Guild Rules as agreed by the Meeting. They are applicable from the date of that meeting:-
Name: The Guild shall be called THE FOUR SHIRES GUILD OF BELL RINGERS.
Subscriptions: shall be due and payable on the first day of January in each year. A new member joining in November or December shall be deemed to have paid for the following year also. Membership shall cease if subscription is more than one year in arrears, but may recommence upon payment of all arrears. The amount of the annual subscription shall be approved at an AGM.
President & Vice-Presidents: A President and a Vice-President, or Vice-Presidents, shall be elected at an Annual General Meeting. Such appointments shall stand for three years, after which these persons may be eligible for re-election if so desired. Any person appointed to these offices may resign the position within the period if they wish, at which point an election to appoint a successor will be for the outstanding term of office.
Officers: The Officers of the Guild shall be:
Independent Examiners:: There shall be two Independent Examiners, elected annually at the AGM on the recommendation of the Committee. They shall examine all accounts of the Guild and report on the same to the Committee. They need not be members of the Guild.
Committee: The affairs of the Guild shall be managed by a Committee, which shall consist of the Officers of the Guild together with six other elected members. The Central Council representative(s) shall also be deemed members of the Committee. The Committee shall meet annually in advance of the AGM to consider reports submitted by the Officers, the Guild accounts and other relevant business. Committee meetings shall be called by the Honorary Secretary after consultation with the Guild Master and the Treasurer. The Chairman at such meetings shall be the Guild Master, or, if he/she shall not be present, the members attending shall elect a chairman for that meeting. There shall be at least two committee meetings in any calendar year.
Central Council Representatives: The Guild is, for the time being, able to send two representatives to attend the annual meeting of the Central Council of Church Bell Ringers. Two such representatives are to be elected at the Guild AGM prior to the start of the CCCBR Triennium, the three-year period of each Council, their appointments being for that three-year term.
Elections to posts: where there are more nominations for a post than the number of people required to fill it, an election will be held. This will be by secret ballot. Each candidate and their proposer will be invited to give a short speech as to why the candidate is best fitted to the duties of the post. Where a candidate's proposer is not present, the Chairman will, with the candidate's approval, invite anyone else present to speak on the candidate's behalf.
Co-option to posts: where a holder of a post wishes to resign from that post mid-term, the Committee may fill the vacancy by cooption, such co-option remaining valid until the next AGM. The Committee may co-opt any Ringing Member to the committee on a temporary basis when there is a specific reason to do so.
Annual General Meeting: The AGM of the Guild shall be held in October each year. The business to be transacted at an AGM shall consist of the election of the President, Vice-President(s), Officers of the Guild, Independent Examiners, Committee members, CCCBR Representatives, Ringing, Associate and HL Members, and other such business appropriate to an AGM. All nominations for Officers, signed by the nominee and the proposer, shall be received by the Honorary Secretary in writing not later than two weeks before the date of the AGM. Only fully paid-up members shall be entitled to vote at any meeting of the Guild. The Chairman of the Annual or other General Meeting of the Guild shall be the President, or in his absence a Vice-President; or if there is no Vice-President who is prepared to take the Chair, the Guild Master. Should none of the foregoing be present then the members attending shall elect one of their number to act as Chairman for that meeting, providing those voting to elect are eligible to do so and the person elected is a fully paid-up member of the Guild.
Alteration to the Rules: No alteration, deletion or addition to the Rules shall be made except at an AGM or Special Meeting of the Guild, of which not less than four weeks' notice shall have been given.
* Currently agreed as the area commonly known as the North Cotswolds and its immediate surrounding area, which encompasses parts of Gloucestershire, Oxfordshire, Warwickshire and Worcestershire. This 'area of operation' is indicated by the tower map.